Academic Standing

Note for current students: Your preliminary Spring 2018 Academic Standing (given your grades at the end of the Fall 2017 semester) will be posted to your transcript and appear on your DegreeMAP shortly after your fall grades post.  This standing is not final and will be reviewed on an individual basis in early-January.  You will receive an email on January 10, 2018 notifying you if you are not in good academic standing (and your transcript/DegreeMAP will be updated by February 1).  

If you receive notice on January 10, 2018 that you have been Suspended for poor scholarship, your deadline to appeal the decision, should you choose to do so, is January 12, 2018 by 12 noon. See below to understand your options during an Academic Suspension.  

If you receive notice on January 10, 2018 that you are on Academic Probation, you will be limited to 13 credits for the Spring 2018 semester and be required to participate in the Academic Success Program.  Please adjust your schedule if you are in more than 13 credits no later than Friday, January 26, 2018.  

If you had been on Probation and are now in Good Academic Standing, you are permitted to register for more than 13 credits for the Spring 2018 semester.  You will not receive an email from our office, but rather you can see your standing on your transcript.  If you wish to add more credits to your Spring 2018 schedule, please email [email protected].  Please allow 2-3 business days (being mindful of University Holidays) to receive a response to your request to raise your cap.  

If you have had a recent grade change that may impact your Academic Standing from any semester, please email [email protected] and we will evaluate your standing.  Please allow 2-3 business days (being mindful of University Holidays) to receive a response and evaluation.  

Academic Probation

Undergraduate students are placed on academic probation if at the end of any semester their GPA for that semester or their cumulative GPA is below 2.0. Students on academic probation must fulfill all probation-related requirements of their home school in order to register for classes (from the University Bulletin).

Requirements while on Probation: Students on academic probation will be required to meet with the Academic Advising Office at certain points throughout the semester so that we know students are holding themselves accountable for their progress, and so we can discuss strategies that most resonate with who students are and how they learn. Students will be required to complete different assignments during the course of the semester to reflect on previous semesters, gain perspective on how they are using their time, and track academic progress. If you are a student on Academic Probation, please review program requirements: 

Spring 2018 Academic Success Program Requirements

Suspension for Poor Scholarship

Undergraduate students who have attempted at least 24 credits at the University (to include all letter, I, NP, P, R, W, and Z grades) will be subject to suspension for poor scholarship if they meet any of the following criteria:

  • The student’s current semester GPA is below 1.0; 
  • The student has completed two successive semesters without achieving semester and cumulative GPAs of 2.0 or above; or  
  • The student has a semester or cumulative GPA below 2.0 in any three semesters at the University.

Understanding Your Options During Suspension for Poor Scholarship:

Suspension for Poor Scholarship means that you must remain away from GW for at least one academic semester (fall or spring). You can not register for any classes at GW during that semester away.

  1. Seeking readmission to GW.- To return to GW, you need to show evidence of successful academic performance at an accredited community college or 4-year institution during your time away. Here are the steps you need to take: 

    • Enter another accredited community college or 4-year institution as a non-degree, visiting, or guest student.

    • Register for and successfully complete at least 12 credits of academic coursework in one semester (fall or spring) or 18 credits of academic coursework in one quarter (excluding summers).

    • Earn at least a 3.0 semester/quarter GPA.

    • Fill out the GW Readmission Application . Please keep in mind that there is a deadline to complete the Readmission Application and it is not guaranteed that your application will be approved should you meet the minimum criteria.

    • Once grades are posted on a transcript, send the transcript to GW Office of Admissions.

    • Wait to receive an email from GW Office of Admissions, alerting you about your readmissions status.

  2. Withdrawal after the Deadline - If you think there were extenuating circumstances occurring after the withdrawal deadline that caused you to do poorly in the semester that resulted in your suspension (e.g., medical issues, family emergency), you can move forward with a request for a full or partial withdrawal from that semester. Please click here for more information about that process. 

    • Note: If you complete this process and your request is approved for a full or partial withdrawal, then you may no longer have a suspension status. Depending on the circumstances, you may be required to obtain approval from the University before you can return to classes. If your request is not approved, you will need to follow the steps in #1 above in order to return.

  3. Appeal - If you believe that the University should consider additional information determining your academic standing.  

1) Students can appeal their academic suspension decision. Students will remain in suspension status through the duration of the appeal process. All appeals for Spring 2018 must be received no later than Friday, January 12 at 12 noon.

2) Students interested in appealing their suspension should include a statement describing extenuating circumstances that have caused the poor academic performance and a detailed description of the steps taken to mitigate those factors.

3) All appeals must be submitted in writing, directed to the Associate Dean for Undergraduate Studies, Dr. Elizabeth Chacko, and emailed to her Senior Administrative Assistant, Candace Gnahoui at [email protected].

4) Where applicable, documentation from medical or counseling professionals should be included in support of the appeal.

5) If the appeal is successful, the student will be placed on academic probation and limited to 13 credits during the upcoming semester.  The student will also need to complete the requirements of students on probation. 

6) If the appeal is denied, the suspension notation will remain on the transcript.